Tips for Working With Movers and Moving Companies

Hiring professional movers can make your relocation smoother, faster, and far less stressful—but only if you take the right steps before and during moving day. Whether you’re moving across town in Tampa Bay or relocating to another part of Florida, working with a moving company requires planning and clear communication. If you’ve never hired movers before or had a bad experience in the past, this guide will help you get it right the next time.

This guide explains the following:

• Research and compare reputable movers early

• Ask the right questions before hiring a company

• Understand the estimate and moving contract

• Prepare your home before movers arrive

• Stay involved on moving day

Here’s a closer look at each.

Research and Compare Reputable Movers Early

Don’t wait until the last minute to hire a moving company. The best movers in the Tampa Bay area book up quickly—especially during weekends, holidays, and peak moving season. Start getting quotes and researching your options at least four to six weeks in advance.

Look for companies with strong online reviews, a professional website, and a physical address. They should be licensed and insured for the type of move you’re doing (local or interstate). You can verify credentials through the Federal Motor Carrier Safety Administration (FMCSA) if you’re moving across state lines. For Florida-only moves, check with the Florida Department of Agriculture and Consumer Services (FDACS) to ensure the company is properly registered.

Ask the Right Questions Before Hiring a Company

Once you’ve narrowed your list to a few companies, set up phone calls or in-home estimates to ask specific questions. Make sure you know:

• How pricing is calculated (flat rate, hourly, or weight-based)

• What services are included (packing, loading, disassembly, etc.)

• Whether they charge extra for stairs, large items, or long carries

• What their cancellation and rescheduling policies are

• What kind of insurance coverage they provide

If something feels unclear or the company isn’t responsive, keep looking. A reputable mover will take the time to answer your questions and provide a written estimate.

Understand the Estimate and Moving Contract

Your moving estimate should be in writing and clearly itemized. Read through it carefully before signing anything. In Florida, moving companies are required to provide a written estimate, and for interstate moves, binding and non-binding estimates must meet FMCSA standards.

Pay attention to the type of estimate: a binding estimate guarantees the total cost based on the listed items and services, while a non-binding estimate may change if the move takes more time or weight than expected. Make sure the final contract—often called the bill of lading—matches what you discussed and agreed to.

Ask your REALTOR® if you need help reviewing the paperwork or identifying red flags.

Prepare Your Home Before Movers Arrive

Don’t wait until the truck pulls up to start getting ready. Disassemble furniture ahead of time unless the movers are doing it for you. Disconnect appliances, remove anything from drawers or cabinets, and pack personal or fragile items you want to move yourself.

Label your boxes by room and make sure they’re sealed and stacked in an accessible area. If you live in a community with limited parking, tight hallways, or building access requirements, notify the mover in advance so they can plan accordingly.

Keep valuable items like cash, jewelry, medications, and important documents with you instead of on the truck. Also, prepare water, snacks, or small tips for the moving crew if you feel it’s appropriate—especially for a job well done.

Stay Involved on Moving Day

Your movers will do the heavy lifting, but your involvement still matters. Be available to answer questions, point out fragile items, and provide guidance about what’s going and what’s staying. If something unexpected comes up—like a piece of furniture that won’t fit through the door—it’s better to be there to make quick decisions.

At your new home, direct the movers as they unload so boxes and furniture go into the correct rooms. Before the crew leaves, walk through the truck and both homes to make sure nothing was forgotten or damaged. Confirm that you’ve signed the final paperwork and have a copy of your bill of lading and inventory sheet.

FAQ About Working With Movers and Moving Companies

Check out these commonly asked questions about working with movers. If you don’t see your question here, please call our office and we’ll find you the answers you need.

How Early Should I Book a Moving Company?

Try to book at least four to six weeks in advance—more if you’re moving during peak season (summer and early fall). Good companies fill up quickly.

What Should I Do If Movers Damage My Belongings?

Report the damage immediately to the moving company. Most provide basic valuation coverage, but you may need additional insurance for full protection.

Are Movers Required to Be Licensed in Florida?

Yes. Local movers must register with FDACS. If you’re moving across state lines, check their FMCSA license and DOT number as well.

Should I Tip the Movers?

Tipping is not required, but it’s appreciated. Most people tip $20–$40 per mover for a full day, depending on the complexity of the job and quality of service.

Can Movers Pack Everything for Me?

Yes, many companies offer full-service packing for an additional fee. You can choose to have them pack everything or just fragile or specialty items.

Working with a moving company doesn’t have to be stressful—as long as you plan ahead, ask the right questions, and stay involved on moving day. With a clear agreement, open communication, and trusted professionals on your side, your move can be efficient, safe, and even enjoyable.

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